Privacy Policy

Last updated: March 2025

Data controller: CT1998 LTD, trading as StaffSupply UK. Company No: 16267505, registered in England & Wales. Email: hello@staffsupplyuk.co.uk

1. Who We Are

StaffSupply UK is the trading name of CT1998 LTD, a B2B labour supply business registered in England and Wales (Company No: 16267505). We operate as a data controller in respect of personal data submitted to us through this website and in the course of our business relationships.

This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Data We Collect

We may collect the following categories of personal data:

  • Contact and identity information: name, job title, company name, email address, telephone number
  • Enquiry content: details of your workforce requirements as provided in our contact form or by email
  • Communication records: records of correspondence between you and StaffSupply UK
  • Website usage data: standard server logs including IP address, browser type, and pages visited (collected via standard web hosting)

We do not collect sensitive personal data (special category data) through this website. We do not work directly with individual job candidates and do not process candidate CVs or personal data through this site.

3. How We Use Your Data

We use the personal data you provide to:

  • Respond to your enquiry and provide the services you have requested
  • Manage our ongoing business relationship with your organisation
  • Send relevant communications relating to our services, where you have expressed interest
  • Comply with our legal and regulatory obligations
  • Improve the operation of this website

We do not use your data for automated decision-making or profiling, and we do not sell your data to third parties.

4. Legal Basis for Processing

We rely on the following legal bases under UK GDPR:

  • Legitimate interests (Article 6(1)(f)): responding to business enquiries and maintaining professional relationships
  • Contract performance (Article 6(1)(b)): where data processing is necessary to fulfil a service agreement
  • Legal obligation (Article 6(1)(c)): where processing is required to comply with applicable law

5. How Long We Keep Your Data

We retain personal data only for as long as is necessary for the purposes for which it was collected:

  • Enquiry data (no engagement): up to 12 months from the date of enquiry
  • Active client data: for the duration of the business relationship and up to 6 years thereafter (in line with statutory limitation periods)
  • Legal and financial records: as required by HMRC and Companies House obligations (typically 6–7 years)

6. Who We Share Your Data With

We do not sell or share your personal data with third parties for marketing purposes. We may share data with:

  • Service providers: trusted third-party suppliers who support our business operations (e.g. email hosting, cloud storage), subject to appropriate data processing agreements
  • Legal and regulatory authorities: where we are required to do so by law (e.g. HMRC, law enforcement)
  • Professional advisors: accountants, solicitors, and other advisors bound by professional confidentiality obligations

All third-party processors are required to handle your data in accordance with UK GDPR.

7. Your Rights

Under UK GDPR, you have the following rights in respect of your personal data:

  • Right of access: to request a copy of the personal data we hold about you
  • Right to rectification: to request correction of inaccurate or incomplete data
  • Right to erasure: to request deletion of your data where there is no lawful basis for continued processing
  • Right to restriction: to request that we restrict processing of your data in certain circumstances
  • Right to object: to object to processing based on legitimate interests
  • Right to data portability: to receive your data in a structured, machine-readable format (where applicable)

To exercise any of these rights, please contact us at hello@staffsupplyuk.co.uk. We will respond within one calendar month.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

8. Data Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or disclosure. Access to personal data within our organisation is restricted to those who require it for legitimate business purposes.

9. Cookies

This website may use standard browser cookies to support basic site functionality. We do not use tracking or advertising cookies. No personal data is collected through cookies on this website.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on this page, with the date of last update shown at the top.

11. Contact Us

For any questions about this Privacy Policy or your personal data, please contact:

CT1998 LTD (trading as StaffSupply UK)
Email: hello@staffsupplyuk.co.uk
Phone: 07486 044 347
Company No: 16267505 — Registered in England & Wales